IOM Senior Project Assistant (G6)

SECTION 3 Responsibilities and Accountabilities

 1. Assist in the planning, coordination, implementation and monitoring of activities for the IOM Sierra Leone peacebuilding project; 

2. Organize and undertake field visits to implement project activities and monitor their progress in consultation with the supervisor, project partners and stakeholders; 

3. Act as a focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external implementing partners including civil society organisations (CSOs) to initiate requests, obtain necessary clearances, follow up on administrative actions, etc; 

4. Compile, summarize, analyse, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties; 

5. Draft status reports; identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures; 

6. Support in the drafting of correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation in close coordination with the project team and M&E officer;

 7. Organize meetings, workshops and training sessions; prepare training materials and participate in the delivering of capacity-building workshops;

 8. Assist in the response to complex information requests and inquiries; set up and maintain files/records in close coordination with the project team and M&E officer; 

9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project; 

10. Monitor the work of implementing partners/service providers and report progress and any noncompliance to the supervisor; 

11. Provide inputs for the development of concept papers and provide general support for the development of new projects; and, 

12. Perform other related duties as assigned.

 SECTION 4 Required Qualifications and Experience

 EDUCATION 

• University degree in international relations, political science, or a related field from an accredited academic institution with four years of work experience; or • Completed secondary education with six years of relevant working experience.

 EXPERIENCE

 • At least 4-6 years of relevant experience in such areas as border management, peace building, community and stakeholder engagement, including operational and logistical experience in project implementation. 

• Experience in liaising with governmental authorities, national/international institutions; United Nations agencies and non-governmental organizations;

 • Experience planning, facilitating, and evaluating trainings required, with experience facilitating trainings with government officials and civil society organisations preferred;

 • Prior experience with the production of reports is preferred; and, 

• Experience in the Kenema District of Sierra Leone (especially in the Gola Rainforest area) would be an advantage.

 SKILLS

 • Strong interpersonal and communication skills;

 • Attention to detail and ability to organise, • Strong training and facilitation skills; 

• Self-motivated, objective driven and able to use own initiative and work under pressure with minimum supervision; and,

 • Computer/software literate with good knowledge of Microsoft Office. 

SECTION 5

 Languages

 REQUIRED 

For this position, fluency in English is required (oral and written). Working knowledge of local languages (Krio and Mende) is essential.

 DESIRABLE

 Working knowledge of any other relevant local language is an advantage.

 SECTION 6

 Competencies1

. The incumbent is expected to demonstrate the following values and competencies:

 VALUES - All IOM staff members must abide by and demonstrate these five values:

 Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

 Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

 Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 Courage: Demonstrates willingness to take a stand on issues of importance.

 Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. 

 

CORE COMPETENCIES - Behavioural indicators – Level 2

 Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. 

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action-oriented and committed to achieving agreed outcomes. 

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

 Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

 Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

 SECTION 7

Internals of the Organization, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates. The appointment is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment. Interested candidates are invited to submit their applications to iom-recruitmentsl@iom.int with the subject line, “Application: Senior Project Assistant”, with the following attachment in PDF; (i) cover letter, (ii) curriculum vitae, (iii) education and work experiences, (iv) three reference contacts, and (v) copy of passport sized picture. Deadline of the submission is 19 th March 2024. IOM only accepts duly completed applications submitted to the email address. Only shortlisted candidates will be contacted by IOM. No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts